Frequently Asked Questions (FAQs)
- What are the admission criteria for research degree programs?
- What forms do I need to use to apply for admission?
- Are there application fees?
- What are the tuition fees?
- If I do not meet the entry requirement for the research programs, are there any pathway programs?
- Can I study part-time?
- Can I apply for PhD admission and do the research in my home country without coming to Australia?
- What is the University's English language requirement? If the medium of instruction of my undergraduate studies was in English, do I still have to show Proof of English?
- How do I seek an English language waiver?
- If I do not meet the English language requirements, can I come to Macquarie and do some English courses first?
- Can a Higher Degree Research Student apply for and start a PhD all year round?
Continuing Research Degree candidates
- I need to get data offsite from Macquarie, how do I go about it?
- I want to go back to my home country for a holiday, do I need to inform HDRO?
- Am I covered by university insurance on campus or when I travel?
- Are there any restrictions on my non-research work while I am studying?
- I was enrolled as an International student but now I have obtained my Permanent Residence Visa, what do I do to change to a domestic student status?
- My student visa is expiring soon, what do I do to extend my student visa?
- I am a scholarship recipient and my scholarship will expire soon but I still need to work on my research. Do I have to pay fees?
- Can I enrol part-time?
- Can I change my place of research from "within Australia" to "Outside Australia" ?
- What is the last date of fee payment?
- If I need to revise and resubmit my thesis, what date should be on the revised thesis?
Scholarship Related Questions
- Are there any scholarships for research degree students and what do they cover?
- What is the academic referee report for? How many referee reports should I submit? How long are they valid? Can they be used more than once?
- Does my referee have to be a senior academic?
- Has my referee report arrived?
- What if my referee cannot send the referee report before the closing date?
- Can I apply for more than one scholarship and how can I do that?
- How do I activate my scholarship payments and what do I need to do this?
- After submitting my living allowance form when will my scholarship payments start?
- How do I obtain funding for my research expenses?
- Can I defer my scholarship start date?
- How soon will I hear about my scholarship application?
- When will I be advised of a nomination?
- I am a scholarship recipient and my scholarship will expire soon but I still need to work on my research. Do I have to pay fees?
International Research Student Issues
- How do I apply for the visa?
- I have now got my student visa, where can I find accommodation?
- What happens if I miss the Orientation and Commencement programs?
- How can I apply for my family members to visit me while I am studying in Australia?
- How do I renew my Overseas Student Health Cover (OSHC)?
- Under what circumstances can I suspend my study and how long can I suspend it for?
- Can I suspend my study to go overseas for medical reasons? How long can I suspend my study for?
- I have submitted my thesis but my student visa allows me to stay here for another 6 months. Can I stay here and wait for my examination results?
- If I am asked to make corrections for my thesis and my visa expires. What do I do?
- Can I work full-time after I have submitted my thesis?
- Am I covered by university insurance on campus or when I travel?
- Further FAQs relating to international students
Annual Progress Report
- Why is an Annual Progress Report (APR) necessary?
- Are there other uses for this Report?
- Who needs to complete the current Annual Progress Report?
- Who does not need to complete the current Annual Progress Report?
- Do HDR candidates who are still enrolled in the coursework component of their degree have to complete the Annual Progress Report?
- Do I need to complete the Annual Progress Report if I am in the process of revising and re-submitting my thesis for re-examination?
- Do I need to complete the Annual Progress Report if I am in the process of making major/minor corrections to my thesis?
- What happens if I don’t complete and submit the Annual Progress Report by the due date?
- How is the Expected Submission Date calculated? And what does 'OOT' mean?
- Can I attach additional pages to the online report?
- Will I see the comments made by my supervisor and the Faculty Associate Dean (HDR)?
- What if I don’t want my supervisor to see my comments?
- What is a confidential comment?
- Why are there gaps in the question numbers of my Annual Report?
- What happens to my Annual Progress Report after the process is completed?
Prospective Research Degree Students
A bachelor degree with Honours, or equivalent, with at least upper second class level, or a Master's degree with a significant research component (at least 25% research component with Distinction or above) is required for admission to a research degree. Admission requirements for higher degree research programs are outlined in our Postgraduate Rules for research in the University's Calendar of Governance and Rules. Further information can be found in the HDRO Prospectus.
The Application form for research candidature and scholarship can be downloaded from the Higher Degree Research Office's site.
One set of application and supporting documents are required for candidature/scholarship application. If you are applying for both candidature and scholarship, please write clearly the scholarship(s) you wish to be considered for under Section 2.2 of the application form. The same set of application and supporting documents will be used for scholarship processing.
All applications need to be submitted to the Higher Degree Research Office in hard copies.
No application fee is required for Macquarie University's research degree programs.
All programs for international candidates are fee-paying programs. A flat fee is generally charged for each program. Fees are payable for the entire period for which the student is enrolled and will be indexed each year.
Tuition fees for the time-based research unit are calculated on a pro-rata basis and are based on load and the liability category. For detailed calculation of tuition fees, please visit the University 's Fees website.
Domestic candidates (Australian citizens/ Permanent Residents and New Zealand citizens) are granted exemption from tuition fees for research degree programs under the Research Training Scheme (RTS).
Prospective candidates who do not meet the entry requirement for a PhD or an MPhil may undertake the pathway program, Master of Research (MRes).
All international candidates who are studying in Australia under the student visa must study full-time. Domestic candidates may choose to study full-time or part-time. All scholarship recipients (including both domestic and international) must study full-time, unless there are exceptional circumstances and approval for part-time study has been granted.
Macquarie University normally expects international candidates to undertake their research on campus. Candidates will need to obtain prior approval from the faculty if their intended place of research is outside Australia. Admission to undertake research degrees outside Australia is possible in special circumstances with the approval of the Higher Degree Research Committee (HDRC).
The following must be in place before admission can be approved:
- the candidate and the department in which the candidate is to be registered must each provide detailed information about how supervisory arrangements are scheduled;
- adequate supervision must be ensured through face-to-face contacts, emails and/or phone contacts especially during the final phase of thesis preparation;
- the place of study and research (with appropriate facilities for the research concerned) outside the University must be approved by the HDRC;
- the HDRC, on the recommendation of the Faculty Associate Dean (High Degree Research) and Head of Department, will appoint a suitably qualified person at the place of study as an Adjunct Supervisor for the candidate.
What is the University's English language requirement? If the medium of instruction of my undergraduate studies was in English, do I still have to show Proof of English?
Prospective candidates applying to Macquarie University for admission to a research degree programs will have to meet both the academic criteria as well as the English language criteria. This requirement applies to both domestic and international students whose qualifications were not obtained from English speaking countries. English speaking countries include American Samoa, Australia, Botswana, Canada, Fiji, Ghana, Guyana, Ireland, Jamaica, Kenya, Lesotho, Liberia, New Zealand, Nigeria, Papua New Guinea, Singapore, Solomon Islands, South Africa, Tonga, Trinidad and Tobago, United Kingdom (including Northern Ireland), United States of America, Zambia or Zimbabwe. If an applicant’s qualifications are not from these English speaking countries, they will have to show proof of English either through an academic IELTS or a TOEFL test.
The University's English language requirements are:
- TOEFL (computer-based): Overall of 237 with minimum 19 in Listening, 19 in Reading, 25 in Structure/Writing and TWE of 5.0; OR
- TOEFL (paper-based): Overall of 580 with 53 in Listening, 52 in Reading, 59 in Structure/Written Expression and TWE of 5.0; OR
- iBT (internet-based TOEFL): Overall score of 92 with 23 in Speaking, 18 in Listening, 17 in Reading and 22 in Writing; OR
- IELTS (academic version): Overall 6.5 with mimimum of 6.0 in each band
While there is a minimum level of English proficiency expected, some Macquarie discipline areas such as English, Law, Linguistics and Medicine may require higher levels of English proficiency.
No waiver to this language requirement is given.
If I do not meet the English language requirements, can I come to Macquarie and do some English courses first?
Applicants for Macquarie's research degree programs must meet the University's English language requirements before a full unconditional offer for the research program can be issued. Normally, there is no packaged offer with English courses issued for research degree programs.
Candidates seeking admissions to research candidature at Macquarie may apply at anytime. There are two intakes for research students: first half year and second half year. The University expects that candidates commencing in first half year will commence early in the enrolment period. However it is important that every effort is made to commence in time to attend the Central Commencement Program and the associated Faculty Commencement Programs to ensure the best possible and informed start to research degree candidature.
Continuing Research Degree Candidates
Candidates may undertake research at offsite locations with the approval of their faculty and after ensuring all requirements are met. Generally this will involve obtaining approval from the relevant Macquarie University Ethics Committee and approval from the supervisor and department. Hence candidates have to ensure that sufficient time has been allowed for ethics approval, and for the supervisor, department and Faculty Associate Dean (HDR) to consider the applicaton. Faculties and departments are able to advise candidates of the specific requirements relating to the faculty and the area of study.
Candidates should complete a Notification of Approved Offsite Research (OSR) form and submit it to their Faculty HDR Team well in advance. Once approved, candidates may then travel overseas to collect their data.
Higher Degree Research candidates are entitled to 4 weeks annual leave each year (or pro-rata in the year that they commence). There are no semester breaks for research students. The 4 weeks annual leave is not accruable and must be taken within the year.
If you are a Macquarie University scholarship recipient and would like to take a holiday outside the December/January period, you will need to let the HDR Office know by completing a Scholarship Leave Request form. However, whether or not you are a scholarship holder, you must discuss your leave timing and arrangements in advance with the Principal Supervisor. Annual leave arrangements should not interfere with research program plans.
If you wish to take leave in excess of eight weeks, you must apply for Leave of Absence which will be approved at the discretion of the Faculty and the Higher Degree Research Committee. Leave of Absence is generally approved under exceptional circumstances. International candidates need to be aware that normal Leave of Absence requests are generally not allowed under student visa conditions.
Under the current Higher Degree Research policy, all research candidates are expected to work on average about 40 hours per week or more on enrolment research. Part-time candidates are expected to spend an average of 20 hours per week on enrolment research. International candidates may apply for a work visa after enrolment if wanting to undertake other work. Although the work visa allows international candidates to work up to 20 hours per week on other work, at least 40 hours per week on average must still be spent on enrolment research. Scholarship recipients are restricted to an average of 14 hours per week on non-enrolment work.
I was enrolled as an International candidate but now I have obtained my Permanent Residence Visa, what do I do to change to a domestic student status?
International candidates who have gained Australian Permanent Residency (PR) status will need to report this to the HDRO without delay. If the PR status is granted before the Census Date (7 February in Enrolment Period 1 and 7 August in Enrolment Period 2), you will need to bring your passport with the appropriate visa label, which shows your permanent residency status, to the HDRO immediately and complete the required form. This will enable you to be given a Research Training Scheme (RTS) place, which means that you will no longer be required to pay tuition fees for the remainder of the enrolment period in which you are enrolled.
If PR status is granted after the Enrolment Period Census Date, the change of status and allocation of an RTS place will take effect from the beginning of the next Enrolment Period, providing the appropriate form is completed and lodged before the Census Date of the following Enrolment Period. The candidate will maintain the international status for that Enrolment Period and will be liable for any tuition fees for that Enrolment Period until the change of status takes effect from the following Enrolment Period.
If you are an international HDR candidate and your visa is expiring, you will need to contact the Higher Degree Research Office (HDRO) to arrange for a new Confirmation of Enrolment (COE) to extend your student visa.
In order that a new COE may be issued, you will need to:
- Complete a “Request for COE Extension” form which is available from HDR Office
- Ensure that you have paid all outstanding fees
- Extend your Overseas Student Health Cover (OSHC) in accordance with the visa requirement. Under the new requirements, research candidates will need to have valid OSHC 8 months after the extended course end date.
HDRO will check your passport, OSHC and payment details. Upon verification, HDRO will issue a new COE. You may then contact the Department of Immigration and Citizenship (DIAC) to apply for a visa extension.
International scholarship holders who have not submitted their thesis by the scholarship expiry date will be required to pay tuition fee unless:
- approval has been given to extend the scholarship; or
- a completion scholarship (living allowance and tuition fees) has been approved by your department/faculty; or
- the department/faculty has agreed to pay their fees
Tuition fees are payable until the day of thesis submission. For details about calculation of Research tuition fees, please visit the University's Fees website for details.
Stipend payments will cease for scholarship holders who have not submitted the thesis before the scholarship expiry date unless either an approval has been given to extend the scholarship, or a Completion scholarship has been approved.
All international candidates who are studying in Australia under the student visa must study full-time. Domestic candidates may choose to study full-time or part-time.
All scholarship recipients (including both domestic and international) must study full-time as part of the scholarship conditions, unless there are exceptional circumstances and approval for part-time study has been granted.
Higher Degree Research (HDR) candidates are generally enrolled as onsite (internal) for their mode of study. HDR candidates wishing to conduct their research outside Australia as offsite candidates need to get the support from their supervisor and the Faculty. The University has to satisfy that adequate supervisory arrangements can be made before approval is granted. In some cases, an adjunct supervisor may need to be appointed.
If onsite international candidates are approved for offsite candidature part-way through their candidature, they will be reported to the Department of Immigration and Citizenship (DIAC) against their Confirmation of Enrolment (COE) and their student visa may be cancelled. They will be expected to leave Australia and continue their research outside Australia.
Candidates wishing to go overseas to collect data will also need to apply for Offsite research (OSR). Temporary Offsite research may be granted for up to 12 months in general (and up to 18 months for Anthropology candidates).
Fees are payable in advance. International candidates are required to pay a Commencement fee which is equivalent to one semester's fee upon their acceptance of the offer. The Commencement fee is equivalent to the tuition fee for the first commencing semester and will be credited against that tuition fee.
For continuing candidates, fees must be paid at the beginning of each Enrolment Period/Session, ie by 25 January for Session 1 (1 January to 30 June) and by 25 July for Session 2 (1 July to 31 December).
International candidates whose scholarship is expiring during an Enrolment Period are expected to pay their tuition fees due at the beginning of the Enrolment Period, before the payment due date. Fees are calculated from the end of the scholarship expiry date until the end of the Enrolment Period. If the candidate submits the thesis by the scholarship end date, fees will be recalculated, and any credit balance will be refunded to the candidate.
Candidates are expected to check the Statement of Outstanding Charges through 'My Finances' via e-Student. Fees are to be paid by the due date shown on the Statement of Outstanding Charges. Any queries about fee payment should be addressed to Student Fees section at email@example.com. Candidates who do not pay their fees by the due date risk enrolment cancellation under the University Policy. Fees paid after the Payment Due Date will also attract a late Payment Penalty of AUS$200.
Normally, candidates are given a full year to revise and resubmit a thesis. The actual date of the second submission is the date that should be used for the revised thesis.
For example, a candidate submits the thesis at the end of 2011. The examination process takes two months and is completed during 2012. As a result of the examination process, the candidate is required to revise and resubmit the thesis for re-examination. The revised thesis is resubmitted during 2012. The date used on this revised thesis should therefore be 2012 and the year 2012 should appear on the spine of the bound copies and title page of the thesis.
Scholarship Related Questions
Scholarships are available for research students by competitive application. Further details on scholarships open for application can be found in the Scholarship section. Scholarships have three flexible component parts: a living allowance (stipend), tuition fee support and other allowances. The letter of offer to the successful scholarship applicant will specify the individual availability of each component part and this is based on applicant eligbility and scholarship availability.
The living allowance stipend provides a contribution towards the living expenses of the individual scholarship holder only and is not intended to cover all costs. A single student living in Sydney is likely to require approximately AU$19,000-$22,000 for living expenses each year, including accommodation costs.
Coursework Scholarships: Domestic candidates applying for coursework programs should contact the Coursework Studies Section for information on Equity and other coursework scholarships. International candidates applying for coursework programs should contact Macquarie International on information relating to international coursework scholarships or visit Macquarie International's scholarship website.
What is the academic referee report for? How many referee reports should I submit? How long are they valid? Can they be used more than once?
An Academic Referee Report is needed to support applications for a scholarship in Higher Degree Research at Macquarie University. It should be written by someone (preferably a senior academic) who has provided some form of supervision to the applicant and who has had an opportunity to assess applicant's research potential in relation to his/her selected topic.
Two separate academic referee reports are to be submitted for applicants who have applied for both domestic and international scholarships at Macquarie University.
Completed academic referee reports are forwarded from the referees directly to the HDR Scholarships Team. Referee reports are valid for six months and can be used to apply for more than one scholarship in that time.
A senior academic is preferred. However, it is not always possible for applicants to have access to academic staff familiar with recent work. In such cases, applicants should nominate a referee who has provided some form of supervision and who has had an opportunity to assess research potential in relation to the topic.
Scholarship applicants will need to contact the nominated referees to ensure the report has been completed and sent to HDRO within the required timeframe.
Reports must be sent within one week of the scholarship closing date. Forms can be faxed to +61 2 9850 6198 or emailed to firstname.lastname@example.org.
Yes, applicants may apply for more than one scholarship on the same form. Each scholarship name and reference number (if applicable) must be clearly stated on the form.
Applicants wishing to nominate another scholarship after submission should email email@example.com with a request to be assessed for the additional nominated award. Please note that applicants using generic terms like "all" or "any" scholarships will not be processed.
Scholarship payments are activated soon after Australian financial account details(Account number and BSB number) and a completed Living Allowance Claim (LAC) form are submitted to HDRO. These forms are forwarded to successful applicants with their offer. The Living Allowance Claim(LAC) form requires confirmation of your study commencement date by your Principal Supervisor .
Scholarships payment can only be made after enrolment commencement and payments can only be made to an Australian financial institution.
There may be a two to four-week delay in recipients receiving their first scholarship payment depending on when their LAC form is received and can be processed by HDRO and how the Department of Human Resources (HR) fit in with the fortnightly payroll schedule. Scholarship backpayments are usually made in their first payment. Scholarship recipients may check the details of their scholarship payments via HR Online.
The University pays fortnightly on a Thursday. HDRO staff can advise the approximate date of first payment at the time of The Living Allowance Claim (LAC) form submission.
Funding to support research expenses is available within each Faculty. Principal Supervisors and Faculty HDR Managers should be contacted for further information about the financial support available to assist with research expenses.
Scholarship start dates may be deferred with approval from the University subject to the conditions of the award. Requests can be made by email to firstname.lastname@example.org. A deferral request for candidature is considered for approval by the Principal Supervisor, the Faculty and HDRO. Generally the maximum deferral allowed is 1 semester.
Deferral of scholarship would depend on the scholarship expiry date and approval from the Higher Degree Research Committee (HDRC) delegate or the DVC(R).
HDR candidates who have applied for candidature and scholarship will be assessed for both admission and scholarship at the same time. If the candidate is not successful with their PhD or MPhil application, they will not be considered further for any scholarship and will be notified of their outcome as soon as the results are available.
Generally, applications are first processed by the Higher Degree Research Office (HDRO) and are then forwarded to the Faculty for consideration. If candidates are recommended for a scholarship, the recommendation will be reviewed and approved by the Higher Degree Research Committee (HDRC) delegate. Once approved, the candidate will be notified of the outcome. The assessment process takes around 4-6 weeks depending on the type of award under consideration and the timing.
For Government scholarships such as the International Postgraduate Research Scholarship (IPRS) for international candidates or the Australian Postgraduate Award (APA) for domestic candidates, they are considered together as a batch after the closing date(s) (31 August for IPRS and 30 October for APA). They are first ranked at the departmental level, then at faculty level, after which will be ranked at the university level. The top ranked applicants will be offered the respective government award. The university may also award additional Macquarie University Research Excellence Scholarships (MQRES/iMQRES) to high-achieving applicants who were unable to get the Government award. At these competitive government scholarship rounds, the IPRS applicants are informed of their outcome sometime in November and the APA applicants in early December.
Applicants are advised by email of the application outcome.
I am a scholarship recipient and my scholarship will expire soon but I still need to work on my research. Do I have to pay fees?
International scholarship recipients are not required to pay fees while on a scholarship which includes payment of tuition fees. However, once the scholarship expires, the normal international fee rate applies. If the scholarship expires before the end of the enrolment period, fees may be charged at the beginning of the enrolment period. Students are expected to pay this fee in advance. If candidates experience problems with fee payment, they can contact email@example.com. If students have problems in paying their fees and would like to discuss payment plans, they should contact the Assistant Director of Revenue Services prior to the payment due date to make arrangements. Candidates who do not pay their fees by the due date risk enrolment cancellation under the University Policy.
International Research Student Issues
International candidates who have been offered a place in a research degree program will need to apply for a student visa before coming to Australia to study. Step by step guides on "how to apply for a student visa" can be found on DIAC's website.
Macquarie International office offers international candidates assistance with airport pickup and accommodation. Candidates are requested to contact the Accommodation Team on firstname.lastname@example.org or to visit Macquarie International's website to apply on-line.
The Higher Degree Research Office organises Orientation programs for new commencing international research candidates and a Central Commencement Program for all commencing research candidates. Orientation sessions are organised throughout the year. In the event that the candidate has missed the current Orientation session, arrangements will be made for the candidate to attend the next available session. Candidates who miss out on the Central Commencement Program will be invited to participate in the next available Commencement Program, which is usually at the beginning of the following semester. The program may also be completed online.
International candidates who have enrolled at Macquarie University may apply for their family members to visit Australia during their study period in Australia. Candidates should check with DIAC regarding the exact details for such an application.
International candidates studying on a student visa must ensure that their Overseas Student Health Cover (OSHC) is valid at all times. OSHC should be renewed before expiry. New international candidates applying for a visa after 5 November 2011 are required to purchase OSHC for the full visa period upfront, which includes a period of 8-10 months after the course end date. For further details of this requirements, please check DIAC's website.
Macquarie University's official Health Provider is OSHC Worldcare. Students whose OSHC has been arranged through the University in the first place may wish to check on Macquarie International's site on how to renew OSHC
International candidates who come to study in Australia under a student visa cannot apply for Leave of Absence unless in exceptional circumstances such as personal or serious family illness. If such circumstance occurs and the student is approved for Leave of Absence as per University Policy, HDRO will report the approved leave to DIAC.
Any period of approved Leave of Absence will change the candidature end date. A new Confirmation of Enrolment (COE) may be issued for the extended candidature. Students should take the COE to apply for visa extension before their visa expires. Candidates should check with DIAC for further advice by calling 131881. Candidates wishing to stay in Australia during the approved leave period should contact DIAC.
International candidates with approved Leave of Absence (LOA) due to medical reasons will have their study suspended during the approved LOA period. HDRO will report to DIAC on the suspension of study and the candidate generally will need to leave the country during this LOA period. A new Confirmation of Enrolment (COE) may be issued for visa extension if required. International candidates on approved LOA must contact DIAC prior to departure in order to confirm the necessary visa arrangements for return to Australia.
Under the Macquarie University Policy, LOA is considered on a case by case basis and the accumulated period of which should not exceed 12 months.
I have submitted my thesis but my student visa allows me to stay here for another 6 months. Can I stay here and wait for my examination results?
Generally speaking, once a candidate has submitted the thesis, the Higher Degree Research Office will report to DIAC. The candidate has a responsibility to contact DIAC regarding any change of visa status. Candidates wishing to stay in Australia while under examination should contact DIAC directly for advice about the relevant visa conditions.
Candidates who are asked to make corrections to the examined thesis will be given a period of 1 month to make the required changes. International candidates whose visa is expiring and have returned to their home country may make the corrections overseas.
Students who are asked to revise and resubmit for the thesis will be required to re-enrol for their research program and will be given a maximum of 12 months for this revision. The revised thesis is then submitted for re-examination. Fees are payable for the re-enrolment period. HDRO is able to arrange a new Confirmation of Enrolment for such candidates if required. International candidates may also seek approval to complete the revision offshore.
International candidates who have submitted the thesis will not be enrolled as full-time students and should check with DIAC directly about current visa status and work eligibility.
Macquarie University covers researchers for Travel, Public Liability and Accident. More information is available from the Office of Financial Services 'University Insurance' webpages
Please check DIAC's site for further information.
Annual Progress Report
The Annual Progress Report is primarily designed to provide a structure for planning and reflection on progress. It facilitates the formal discussion and evaluation of progress whilst providing an opportunity to discuss and revise future research goals.
It is also an opportunity to evaluate all aspects of candidature and document any difficulties or problems which may have had an impact on the research program and which may either immediately or in the future necessitate a variation in the candidature. In the event of a need for scholarship holders to apply for an extension of scholarship (where extensions are permitted, e.g. APA, APAI and IPRS scholarship holders), it will be necessary to document any progress problems in the report.
The report is intended as an opportunity to demonstrate academic progress as a higher degree research candidate. This is particularly important in light of the time limit for candidature and to ensure candidature completion within this time limit.
Yes, Annual Progress Reports are reviewed as part of the assessment process for applications for Postgraduate Research Funding (PGRF) support.
Candidates currently enrolled in the time-based (ie research) component of their degree and have been enrolled for any length of time during 2012, irrespective of being within or outside of the maximum period of candidature, will be required to complete the report. For example if you have remained enrolled since 1 January 2012 except for the period 16 March to 15 May 2012 when you were on Leave of Absence, you will need to complete a report.
In cases where the Principal Supervisor is on leave, the Acting Supervisor should complete the Report in consultation with either/both Associate Supervisor and/or Co-Supervisor.
Candidates in the following categories will not be required to complete a report:
- new candidates who enrol after 31 July 2012 (i.e. commence candidature on or after 1 August 2012); or
- current HDR candidates who have been on continuous Leave of Absence since 1 January 2012; or
- candidates who have submitted their thesis to the Higher Degree Research Office on or before 8 October 2012 - start date of the 2012 APR process; or
- candidates who have notified the University of their complete withdrawal from their degree on or before 8 October 2012 - start date of the 2012 APR process
Do HDR candidates who are still enrolled in the coursework component of their degree have to complete the Annual Progress Report?
No, candidates who are still undertaking coursework units and have not yet commenced their time-based unit in professional doctoral programs (e.g. DBA, DAppLing, DProfComm) are NOT required to participate in the Annual Progress Report review.
Do I need to complete the Annual Progress Report if I am in the process of revising and re-submitting my thesis for re-examination?
Yes, candidates requested to 'revise and resubmit' their thesis for re-examination are required to be re-enrolled while carrying out this additional work and therefore need to complete this report.
Do I need to complete the Annual Progress Report if I am in the process of making major/minor corrections to my thesis?
No, candidates who have had their thesis examined but are required to make major or minor corrections to their thesis do not need to complete this report.
Continuation of candidature and, where relevant, scholarship funding, is conditional upon the receipt of a satisfactory progress report. Failure to complete and submit the report will result in a show cause determination. If a scholarship holder, the scholarship will be suspended effective from the report due date. Candidates are required to contact their Faculty HDR Manager and the Higher Degree Research Office immediately if there are any concerns about submitting the report by the due date.
Certain candidates such as those sponsored by AUSAid or under a US Loan Agreement must submit the report on time or risk having this support withdrawn.
When a candidate enrols, the University student system will automatically record the candidate’s EWS Date based on the date of commencement and the standard period of candidature.
The standard period of candidature for a:
- PhD is four years for full-time study and eight years for part-time study (equating to a total of four EFTSL*)
- MPhil is two years for full-time study and four years for part-time study (equating to a total of two EFTSL)
* EFTSL, or Equivalent Full-Time Study Load, is a measure of the study load, for a year, of a student undertaking a course of study on a full-time basis.
For example if a candidate enrols in a PhD full-time, on 15 March 2012, their EWS date will be 15 March 2016; if they enrol as a part-time candidate, their EWS date will be 15 March 2020.
Important Note: PhD scholarship holders should note that their awards normally prescribe a maximum tenure of 3.5 years. International candidates who fail to submit their thesis within this timeframe will be liable for tuition fees when their scholarship expires.
Candidates who have consumed the standard HDR EFTSL are referred to as "out-of-time" (OOT). When a candidate has reached the maxiumum consumable EFTSL for their candidature, their enrolment will cease (ie there will be NO automatic extension of enrolment). OOT candidates will be required to formally apply for approval in order to be re-enrolled. (See Out-of-time Policy)
No, the online system does not allow attachment of additional pages; however you may send additional information to your supervisor separately.
Yes, at the end of the Annual Progress Review process candidates will be able to download a completed report that contains Faculty comments.
The University acknowledges that some candidates may experience issues that are affecting their progress but which they do not wish to put in writing in their Annual Progress Report. If you are unable to discuss these with your supervisor(s) or the Departmental HDR Director or the Faculty Associate Dean (HDR), you may request a confidential appointment with the Dean, Higher Degree Research, Professor Nick Mansfield. Alternatively, candidates may separately submit a document to Professor Mansfield for his consideration.
Phone: (+ 61 2) 9850 8718
Fax: (+ 61 2) 9850 6596
This is information submitted by a candidate to any of the following person/s confidentially:
- Departmental HDR Director
- Faculty Associate Dean (Higher Degree Research)
- Dean, Higher Degree Research
There are in total 21 questions asked in the Annual Report and not all questions will necessarily apply to you. Questions 1-17 are to be answered by all candidates. Questions 18-21 are to be answered by scholarship holders only.
Your finalised Annual Progress Report will be retained as an important student document and official record in the Faculty and in the HDRO. The HDRO will action requests for scholarship extensions made on the APR. Data on training needs will be used by the Division of the Deputy Vice Chancellor (Research) and the Faculties to continually improve HDR research training assistance at Macquarie University.